Community Rooms

Online Reservation

The Greenwood Public Library Board of Trustees welcomes the use of the Library Community Rooms or Children’s Program Rooms by responsible local organizations. Usage of the library by a group does not constitute an endorsement of the group’s policies or beliefs by the Library Board or Staff. Library meetings and programs have preference over all other type of gatherings.

The seating capacity of the Community Rooms is as follows:

Community Room A	60
Community Room B	100
Community Room C	55
Children's Program Room 1	25
Children's Program Room 2	25

General Statement
Community Rooms and Children's Program Rooms may be used during regular business hours only and may only be reserved by patrons 18 years of age or older.

Hours and Fees
The following fee structure applies to the use of all community rooms and Children’s program rooms:

1.    No fee will be charged to student groups or groups of educators (e.g. 4-H, Scouts,  or teachers/homeschool educators)

2.    Not-for-profit groups will make a donation of $10 for each use of a community room.

3.    All For Profit groups meeting will be charged $30 for the first hour and $20 for each hour thereafter, including partial hours.  If the use of both community rooms is desired, the cost is $60 for the first hour and $20 for each hour thereafter, including partial hours.  Set up and clean up must be included as part of the groups rental time.

The fee for the use of the room does not include set up.

Room reservations need to be made based on the expected attendance at meetings.  Groups that number less than the capacity for a single room may not reserve the combine rooms.  Exceptions to this rule will be made at the discretion of the Director.

Facility
Some audiovisual equipment is available in the community rooms. Please ask the Library staff about what equipment is available. All the Community Rooms have access to a sink, refrigerator, and microwave. The Children’s Program rooms have sinks only.

Reservations
Reservations for use of the Community Rooms may be made during the Library’s regular hours at the Circulation desk located on the first floor or you may make an reservation online. The Children’s Department Program rooms can only be used by request to the Head of Children’s Services. Forms to request use of the Children’s Program Rooms are available at the Children’s Information Desk.

While groups may register for single events or a series of events, the Community Rooms may only be reserved three months in advance. Groups wishing to use the Community Room on a regular monthly basis must register every three  months for a time slot. All reservations are on a “first come-first served basis.” Reservations should be cancelled immediately if use of a room is no longer needed.

The library reserves the right to reject any application for use of the rooms which the Board of Trustees or the Library Director believes would or reasonably could disrupt the patrons of the Library or the providing of Library services to the public.

Smoking
Smoking is not permitted anywhere within the Library building. Alcohol is not permitted anywhere within the Library building or on the premises.

Restrictions
Groups are responsible for ensuring that the room is clean and free of all trash and debris before leaving the premises. Groups are also responsible for the setup of the room. Misuse of Library property will result in immediate suspension of privileges to hold further meetings in any of the Library Community Rooms. Violators will be assessed a damage fee in addition to the suspension of meeting privileges.

Groups using the Community Rooms shall not do anything to disturb any patrons of the Library. Persons attending the meeting shall not solicit a patron of the Library for any purpose nor distribute any material to those not attending the meeting.

Any violation of any portion of this policy can result in the immediate expulsion of the groups from the Library premises and the suspension of application privileges of the group.

Responsibilities

1. All meetings will conclude and Community Rooms will be vacated 15 minutes prior to the closing of the Library building.

2. Any damage, breakage or food spillage by the organization using the facilities, including kitchenettes, must be compensated for within 30 days at replacement costs, labor cost, or both. A bill will be sent to the presiding officer of the group or the person who registered to use the room.

3. Cancellation of any scheduled meeting is to be reported to the Library prior to the meeting date. A twenty-four (24) hour notice is requested.

4. The library reserves the right to cancel a scheduled meeting. Every effort will be made to give at least one week’s notice of any cancellation. This does not include weather emergencies.

The Library Board of Trustees has given the Library Director the authority to supervise the use of Community Rooms and interpret this policy. The Director shall have the right to waive the regulations whenever it is in the best interest of the Library or the community and to cancel further use of Library facilities for an organization that does not follow the above regulations.